Other parameters include: the project manager, the starting date, the project type, the customer and contacts.
During project planning, you can link each activity to the requirement it is intended to fulfill, and thus calculate the requirement’s projected cost and profit. If you are working with planning versions, you can then create sub-activities automatically from the sub-levels of the linked requirement.
SOW documents can be imported from Word files provided by the customer. You can maintain versions of each SOW document, as well as versions of the remarks recorded for individual requirements.
Priority allows you to copy an entire SOW document from one project to another and revise it as necessary.
Each time you import an updated version of the MS-Project file into Priority, only those activities whose data have changed are updated. Activities in Priority are identified by their name (rather than their WBS number), such that any change in the WBS of a given activity, caused by the addition or deletion of a related activity, has no adverse effect on stored data.
When activities require the purchase of raw materials or products, Priority provides a mechanism for opening purchase requisitions or purchase orders for them automatically.
You can also record a work schedule (start and end dates and times) for the people performing a given activity. The resulting schedule is updated automatically in the Task Log and in each worker’s calendar (when synchronizing with Outlook, the appointments are updated there as well).
Priority provides a special OLAP report displaying human resource data for projects, in which you can view the planned hours for each project activity, daily tasks created for project activities and reported hours for each activity and/or task.
Actual costs are compared to planned costs in a separate form, where they are displayed per category. Cost categories are organized so that no cost is taken into account more than once. For example, GRVs for which purchase invoices have not yet been issued appear in the Unbilled GRVs category; after billing, these costs are transferred to the Vendor Invoices category.
You can view the component costs of each category in a sub-level form.
Planning data can be viewed against actual data both on the activity level (which includes the sum of its sub-activity data) and on the project level.
A sub-level of the Projects form provides a summary of all actual revenues and costs, as well as projected revenues from the project. All financial and inventory transactions, issues and subproject costs are included in the calculations. Accompanying sub-level forms provide details for all the figures appearing in the form.
Saving versions is particularly recommended if significant changes have been made in the project plan, and you are about to perform an update from an MS- Project file.
You can also copy an existing version of the project plan, make manual changes to the copy and save it as a new version.
When opening a document on the basis of another document (e.g., an invoice based on a sales order), the linkage to a project or activity is copied into the new document.
Charging the Project in Inventory Transactions
Transfer of inventory to a project can be performed in Priority through customer shipments, transfers to project warehouses, receiving goods into inventory or issues from project warehouses.
• Customer shipments and transfers to project warehouses charge the project for the transferred inventory.
• Issues from project warehouses do not charge the project for the issued inventory.
• Receiving goods into inventory charges the project for the inventory. If the inventory is received into a warehouse other than a project warehouse, the system posts a warning.
Planning a Payment Schedule for the Project
Payments due from customers for the project are recorded in a separate form. Payments can be linked to activities that are marked as milestones. When reporting a completion status of 100% for activities that are linked to a payment, the payment is released for billing. When preparing invoices automatically (see below), the system prepares an invoice for the released payment.
Automatic Preparation of Invoices for the Project
Invoices for the project can be prepared automatically. The project’s customer can be charged for:
• Project payments that have fallen due, and have been released for billing
• Billable work hours and expenses
• Customer shipments that are marked for billing
• Service calls that are marked for billing
• Service contract payments that have fallen due.
Automatic Preparation of Service Contracts for Project Products
Priority allows you to open service contracts automatically for final products with defined service parameters.
- List of Projects
- List of Projects by Manager
- Finished Products (Detailed)
- Finished Products (Summary)
- Project Payments
- Service Contracts for Project
- Travel Times per Project
- Active Projects-No Serv Contract
Project Hours and Efficiency Reports
- Daily Internal Reps per Employee
- Monthly Inter. Reps per Employee
- Summary of Project Hours/Mileage
- Daily Summary of Hours per Cust
- Reported Hours – Totals
- Internal Reported Hours-Details
- Check Reported Hours
- Order Efficiency
- Reported Hrs by Project&Employee
- Open To-Do items per Project
- To Do List History per Project
Project Planning Reports
- Project Planning
- Proj Planning w/BOM & Resources
- Project Planning with Scheduling
- Open Activities per Employee
- Comparison of Planning Versions
- Project Planning With Remarks
- Planned Hrs by Project&Employee
Planned Cost Reports
- Planned Costs
- Planned Costs by Labor/Material
- Planned Costs by Part Family
- Planned Costs by Part
Planning and Execution Reports
- Planning and Execution
- Planning&Exec. By Labor/material
- Planning&Exec. By Part Family
- Planning and Execution by Part
- Planned vs Actual Hours
- Labor Devoted to Project
- Material Devoted to Project
- Estimated Cost to Finish Project
- Est’d Cost to Finish by Family
- Check Transact’ns Linked to Proj
Revenue and Profit Reports
- Revenue and Profit per Project
SOW Document Reports
- Print Scope of Work (SOW)
- Print Detailed Response
- Compare SOW Versions
- Track Remark Changes by SOW Date
- Track Changes in Response
- Projects Dashboard
- Project Profitability (OLAP)
- Project HR Analysis (OLAP)
- Project Report Analysis (OLAP)
- Project Report Generator
Two additional reports, Tasks per Project and Tasks per Project Activity, are accessible from the CRM Reports menu in the Marketing and Sales module.